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Method Kit

Module 6: Sprint Design & Facilitation

In-Person Facilitation

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What is In-Person Facilitation?

When a design sprint is conducted physically, you (or someone) will be in charge of running and executing the design sprint.

Things to keep in mind while running in-person sessions:

  • A diverse group size of 20-24 people in a room is easy to manage.
  • A team size of 4 is ideal for executing teamwork. This ensures competition between teams and makes it easy to track progress.
  • Split the group into smaller teams in the same room. This saves a lot of time and energy while trying to regroup them.
  • Print or draw the templates on A1 size sheets for the teams to work on in directly using sticky notes.
  • Have a war room ready to conduct the entire workshop.
  • Keep taking pictures and documenting all the work throughout the session.

Rules

It is important to set the ground rules before starting the session and set behaviour expectations. Some rules for in-person sessions are:

  • No use of mobiles or laptops during the session
  • No blah blah
  • Yellow hats only, no black hats
  • Be creative, be a rebel

Why is it important to have a war room?

  • To have an actual space where a group of people can work on the sprint
  • A place to co-design and collaborate
  • A place to validate assumptions
  • You can stand in front of the wall and see what is going on within your sprint
  • You can interact immediately with what you see
  • You can invite others into your room for feedback and input
  • It is easy to document the process. All the information is displayed in one place

How to set up such a room?

  • Find a location that sparks creativity and takes the participants out of their comfort zone

  • Claim a room for the duration of the sprint

  • Ensure this room has a lot of wall space you can use. You can also add stand-alone display boards to add more wall surfaces

  • Table set up for teams. It has to be moveable tables that can be format in such a way that every team has their own table.

  • Have sufficient space to move around

  • Sufficient daylight coming into the room

  • Print the templates large scale, minimum A1 size

  • Create different corners of the walls for the various stages of the sprint

  • The setup of the room should translate into a story

  • The door to the war room should always be open

  • The room should always have refreshments, water and candies for external guests who will be providing feedback and input

Resources

Materials Needed:

Pen, paper/ template

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Module Methods
  • Sprint Scoping
  • MoSCoW Matrix
  • One-week Sprint
  • 12-week Sprint
  • Sprint Invitation
  • The Sprint Team
  • Agenda & Screenplay
  • Facilitation Tools
  • In-Person Facilitation
  • Online Facilitation
  • Sprint Facilitation
  • Dealing with Difficulties
  • Leadership Involvement
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